ARC Application Forms
Ballantrae and your association management company “CPS” would like your architectural application process to be as smooth as possible. The following steps will help guide you, which will help us expedite the approval process. All exterior projects must be approved through our easy, clearly defined application process BEFORE any exterior home and  landscape improvement work begins. The Architectural Review Committee ("ARC") has posted all necessary applications below.

Please read the application form carefully. Fill out the form and attach ALL the items on the checklist that are requested. Please complete the application in its entirety, because incomplete applications will cause denials or delays in processing the application.

Your new Ballantrae Member Handbook contains everything you need to know to comply with the Ballantrae design standards and guidelines that apply to all exterior home and landscape improvements, additions, renovations, replacement projects, and recreational equipment installations.
There are two ways to submit your application to us.
  1. You can mail the form, accompanying documents, and payment to Capital Property Solutions, P.O. Box 630 Worthington, OH 43085.
  2. You can email your form and accompanying documents in one file to
  • If you choose to submit your application via email you will need to send your payment either by check to Capital Property Solutions, PO Box 630 Worthington, OH 43085 or make an online payment by going to, hover over "For Owners" then click “Online Payments” to be directed to Alliance Bank's secure website. Choose “One Time eCheck Payment”. You will be asked for three pieces of information the “Management Company ID”  7106, the "Association ID" BCA, and your “Unit Account Number” which is the number provided to you on your annual dues statement.
Once your application and payment are submitted, you can follow the progress and status by logging in to your owner portal. You can access this site by visiting
Please keep in mind the Board has 30 days to review and approve or deny your request. We appreciate your patience in the spirit of keeping your community beautiful.